Applying for an ETIAS travel authorization is a simple but essential step if you plan to visit Europe without a visa. This online system, launching soon, will screen travelers from visa-exempt countries before they arrive in the Schengen Area.
The Entry/Exit System (EES), managed by the European Commission, will also play a crucial role in tracking movements across external borders.
In this guide, you’ll learn exactly how to apply, what information you’ll need, and how long the process takes. Stay informed about the new requirements to ensure a smooth application process.
Get updates on the ETIAS launch date and new requirements
What is ETIAS?
The ETIAS (European Travel Information and Authorization System) functions similarly to other visa waiver programs like the ESTA (Electronic System for Travel Authorization) in the United States.
Both systems pre-screen travelers before they board flights, ensuring security measures are met.
While the ETIAS is designed for short stays within the Schengen Zone, travelers must still respect border regulations and immigration rules of each member state.
Understanding ETIAS Eligibility and Requirements
Before applying for an ETIAS, you need to know whether you qualify and what information is required.
This system is for travelers from visa-exempt countries who plan to visit European countries, like Italy and Cyprus, for short-term stays. It is not a visa, but you must get approval before boarding your flight, train, or cruise.
While the ETIAS simplifies entry for many, travelers from non-EU countries must still adhere to other border control measures.
Who Needs ETIAS?
If you are from one of the 60+ countries that currently travel to Europe visa-free, you will need an ETIAS approval before entering. Some of the most common nationalities that require ETIAS include:
- United States
- Canada
- New Zealand
- Australia
- United Kingdom
- Brazil
- Japan
- Mexico
- South Korea
Check our ETIAS requirements page for a full list of countries that will need an ETIAS to travel to the European Union (EU) and its member states.
If you already need a visa to enter the Schengen Zone, the ETIAS does not apply to you. Instead, you must apply for a Schengen Visa through a European consulate.
Basic Requirements for ETIAS Approval
To apply for an ETIAS, you must meet these conditions:
- Have a valid passport from an eligible country. Travelers with biometric passports can experience faster processing at automated border control points.
- Be traveling for tourism, business, medical, or transit purposes (no long-term stays).
- Plan to stay in the Schengen Area for up to 90 days within a 180-day period.
- Have no record of serious criminal offenses or past violations of European immigration laws.
Documents and Information You Will Need
The ETIAS application is completed entirely online and requires basic personal details. Make sure you have the following:
- A valid passport (must be machine-readable and valid for at least three months beyond your trip).
- An active email address (ETIAS approval is sent electronically).
- A credit or debit card (to pay the €20 fee, which is waived for applicants under 18 or over 70).
During the application process, you will also answer a few security questions about:
- Your travel history (past trips to Europe or other regions).
- Health conditions that could be relevant to public safety.
- Criminal background related to serious offenses like terrorism or fraud.
Providing accurate information in your application form is crucial. False details or incomplete answers can result in your application being denied or delayed. If this happens, you may need to appeal or reapply.
How Long Does ETIAS Approval Take?
Most ETIAS applications are processed within minutes. However, some may take up to 30 days if additional checks are required. This is why it's best to apply well before your trip—ideally, at least a few weeks in advance.
Step-by-Step Process to Apply for ETIAS
Applying for an ETIAS is a simple online process that takes just a few minutes. You’ll need a valid passport, an email address, and a payment method to complete the form.
Here’s a step-by-step guide to help you through the process.
Step 1: Access the Official ETIAS Website
To begin, visit the official ETIAS portal. The online application must be completed through this portal—there is no option to apply in person or on paper.
⚠ Important: Be cautious of unofficial websites claiming to process ETIAS for a fee. Always use the official European Union (EU) website to avoid scams.
Step 2: Complete the ETIAS Application Form
You’ll need to enter some basic information, similar to what you’d provide when booking an international flight.
- Personal Details: Full name, date of birth, nationality
- Passport Information: Passport number, issue date, expiration date
- Contact Information: Email address (for receiving ETIAS approval) and phone number
- Travel Plans: Your first point of entry into the Schengen Area
- Security Questions: Background check on travel history, criminal record, health, and past legal issues
Filling out the form takes about 10 minutes if you have your travel document and details ready.
Step 3: Pay the ETIAS Application Fee
Most applicants must pay a €20 processing fee using a credit or debit card. However, if you are under 18 or over 70, you do not have to pay.
Accepted Payment Methods:
- Visa
- Mastercard
- American Express
- Other widely accepted debit/credit cards
⚠ Payment Tip: Make sure your card allows international transactions to avoid payment failure.
Step 4: Submit Your Application and Wait for Processing
Once you have filled in all the details and made the payment, you can submit your application. Most requests are processed within minutes, but some may take up to 30 days if additional security checks are needed.
What Happens Next?
- If approved, you will receive an email confirmation with your ETIAS authorization.
- If pending, you may be asked for additional documents or clarification.
- If denied, you will receive an explanation and can appeal the decision.
Step 5: Receive and Use Your ETIAS Authorization
The ETIAS is linked electronically to your passport, so there is no need to print it. When you arrive in any of the Schengen countries, border security will automatically check if you have a valid ETIAS.
Important to Remember:
- The ETIAS does not guarantee entry—border control still has the right to refuse admission.
- If your passport expires, your ETIAS becomes invalid, and you must apply again.
- The authorization is valid for three years or until your passport expires—whichever comes first.
Checking ETIAS Application Status and Troubleshooting Issues
Once you’ve submitted your ETIAS application, you might wonder how to check its status or what to do if something goes wrong. While most applications are processed within minutes, some may take longer due to security reviews or missing information.
Here’s how you can track your status and handle any issues that come up.
How to Check Your ETIAS Application Status
Since ETIAS approval is sent by email, you don’t need to log in to a separate portal to track your application. However, in some cases, you may need to check for updates.
What to Do:
- Check Your Email Inbox – Look for a confirmation message from the official ETIAS website.
- Check Your Spam Folder – Sometimes, automated emails get filtered out.
- Use Your ETIAS Reference Number – If additional review is required, you may receive an email with a reference number to check your status on the official portal.
- Contact ETIAS Support – If your application is taking longer than expected, you can reach out to ETIAS authorities for assistance.
What If Your ETIAS Application Is Still Pending?
Most applications are approved within 10–15 minutes, but some may take longer. If your status is “pending,” here’s what that means:
Possible Reasons for Delay:
- Your application is being checked against security databases.
- Some of your answers require further review.
- You recently changed passports or have a travel history that requires verification.
How Long Should You Wait?
- Standard applications: Minutes to a few hours.
- Pending applications: Up to 4 days.
- Extended review: Up to 30 days (in rare cases).
If your ETIAS is still pending after four days, check your email for instructions. You may be asked to provide additional documents or attend an interview at a consulate.
What to Do if Your ETIAS is Denied
If your ETIAS application is rejected, you will receive an email explaining the reason. The email will also include instructions on how to appeal if you believe the decision was made in error.
If your ETIAS application is rejected, you will receive an email explaining the reason. The email will also include instructions on how to appeal if you believe the decision was made in error.
| Common Reasons for ETIAS Denial | What You Can Do |
| Incorrect personal details (e.g., passport number) | Reapply with correct information |
| Criminal record or security concerns | Provide supporting documents for appeal |
| Past immigration violations in Europe | Contact the responsible ETIAS authority |
| Health concerns related to public safety | Submit medical documentation if applicable |
How to Appeal:
- Review the denial email for specific instructions.
- Submit any requested supporting documents.
- Contact the relevant EU country’s ETIAS office (listed in the rejection notice).
- If necessary, seek legal assistance to challenge the decision.
Not all appeals are successful, so it’s important to ensure all your information is accurate before applying.
What if You Lose Your ETIAS Approved Email?
Since the ETIAS is linked to your passport, you won’t need to show a physical copy at border control. However, if you want a backup, you can:
- Search your email inbox for the original approval message.
- Reapply if your ETIAS is still valid but you need a new confirmation.
- Use your passport at check-in—airlines and border officials can verify your ETIAS electronically.
How Long is ETIAS Valid?
Once approved, your ETIAS authorization remains valid for three years or until your passport expires, whichever comes first. This means you won’t need to apply before every trip, but you should keep track of your passport’s expiration date.
ETIAS Validity Rules
| Factor | ETIAS Validity |
| Standard validity | 3 years from approval date |
| Passport expires before 3 years | ETIAS becomes invalid |
| Travel limit per visit | Up to 90 days in a 180-day period |
| Multiple trips allowed? | Yes, within the validity period |
Since the ETIAS is linked to your passport, it cannot be transferred to a new passport. If you renew your passport, you must apply for a new ETIAS authorization before traveling again.
What Happens If Your ETIAS Expires?
If your ETIAS expires, you will need to apply for a new one before your next trip to the Schengen Area. There is no renewal option, so you must submit a new application just like the first time.
When to Apply for a New ETIAS:
- If your passport is about to expire (apply once you get a new one).
- If you plan to travel to Europe after your ETIAS validity period ends.
- If your previous ETIAS was revoked or denied and you now meet the requirements.
How ETIAS Validity Affects Your Trips
Even if your ETIAS is still valid, you must follow the Schengen 90/180 rule, which means you cannot stay for more than 90 days in any 180-day period.
✈ Example Scenarios:
| Scenario | Can You Still Use ETIAS? |
| Your ETIAS is still valid, and you’re staying for less than 90 days | Yes |
| Your ETIAS is valid, but your passport expires next month | No, you must reapply with a new passport |
| You have already stayed 90 days in the last 180 days | No, you must wait until more days become available |
If you need to stay longer than 90 days, you must apply for a national visa from the country you plan to visit.
Common Mistakes to Avoid When Applying for ETIAS
Applying for an ETIAS is simple, but small errors can lead to delays or even rejection. To make sure your application is processed quickly and correctly, avoid these common mistakes.
1. Entering Incorrect Passport Information
Since ETIAS is linked to your passport, any mistake in your passport details can invalidate your authorization.
Common Errors
- Typing the wrong passport number
- Entering an incorrect expiration date
- Using a passport that is expired or expiring soon
How to Avoid It: Double-check every detail before submitting your application. If your passport expires in less than three months, renew it before applying for ETIAS.
2. Using an Email Address You Don’t Regularly Check
Your ETIAS approval, status updates, and any follow-up requests will be sent by email. If you use an old or incorrect email address, you might miss important messages.
How to Avoid It:
- Use an active email address you check frequently.
- Check your spam/junk folder if you don’t see a response.
- Make sure your email is entered correctly on the application.
3. Applying Through Fake or Unofficial Websites
Some websites charge extra fees or steal your personal information by pretending to process ETIAS applications.
Red Flags to Watch For:
- Websites that ask for extra fees beyond the official €20 charge.
- Sites that guarantee instant approval—ETIAS applications go through security checks.
- No mention of the official ETIAS website.
How to Avoid It: Always apply through the official ETIAS portal or an official EU government website.
4. Waiting Until the Last Minute to Apply
Although most ETIAS applications are approved within minutes, some require extra security checks and can take up to 30 days.
How to Avoid It: Apply at least a few weeks before your trip to allow time for processing.
5. Providing False or Incomplete Information
Every applicant must answer security and travel history questions. Providing false or misleading information can lead to denial or a ban from entering the Schengen Area.
How to Avoid It:
- Be honest when answering questions about past travel, criminal records, and health conditions.
- Review your responses before submitting to make sure everything is correct.
6. Forgetting That ETIAS and Passports Are Linked
Your ETIAS authorization is only valid with the passport used in the application. If you renew your passport after receiving ETIAS, your authorization will no longer be valid.
How to Avoid It: If you get a new passport, you must apply for a new ETIAS before traveling.
7. Not Checking Your Travel History Limits
Even with an approved ETIAS, you cannot stay in the Schengen Area for more than 90 days in any 180-day period. If you’ve already reached this limit, you may be denied entry.
How to Avoid It: Use a Schengen stay calculator to check how many days you have left before planning your trip.
Prepare Your ETIAS Application Today
Applying for ETIAS is a quick and straightforward process, but small mistakes can lead to delays or rejections. By double-checking your information, applying early, and using the official ETIAS website, you can ensure a smooth approval.
If you plan to visit Europe soon, take a few minutes to apply and avoid any last-minute issues.