Best Practices for Using Outlook
Although there’s no one “right way” to use Outlook, there are a few things you can do to get the most out of your Outlook experience.
The Microsoft Support Center offers step-by-step guides, tutorials, videos and resources.
Meet Outlook
First time using Outlook? We’re happy you’re here. The Outlook application in Microsoft O365 helps users manage their email messages, calendar, contacts and tasks. You can access Outlook on the web at office.outlook.com or through an Outlook desktop or mobile app.
Quick Mail Settings
Conversation View
- By default, messages are displayed in Conversations View. A conversation includes all messages in the same thread with the same subject line. Conversation view is easy to turn off if you prefer to see all messages in a list.
Focused Inbox
- Focused inbox is enabled by default. Focused inbox allows you to view your most important mail first. You may choose to turn off the focused inbox setting to only have one inbox.
Email Signature
Add a signature to your email account by visiting outlook.com and signing in. Then click the settings icon at the top left. Scroll to the bottom of the settings panel and choose View all Outlook settings.
Select Mail then Compose and Reply. Under Email signature, enter your signature and use the available formatting options to change its appearance. You can create a branded UA signature on the Strategic Communications website. Simply copy and paste the signature you create into this field.
To enable your signature to appear at the bottom of all new email messages, select the Automatically include my signature on new messages I compose check box. Select Save.
Repeat these steps on each device where you have Outlook installed (mobile + desktop).