Vendor Interest & Submission Form

Vendor Interest & Submission Form
Vendor Participation Guidelines
Free to Live Spring Community Fest

Thank you for your interest in participating as a vendor at our Community Event.

This event is designed to provide a safe, inclusive, and empowering environment for children, youth, and families. All vendors must align with the mission, standards, and expectations outlined below.

Submission of a vendor application does not guarantee acceptance. All vendors will be reviewed and notified upon approval.

Event Expectations

This is a family-friendly community event.

All vendors are expected to maintain professional and appropriate conduct at all times. Vendors must offer products and services suitable for children, teens, and families. Aggressive sales tactics or inappropriate messaging are not permitted. Vendors are required to remain set up and operational for the full duration of the event.

Approved Vendor Categories

Approved categories include youth services and enrichment programs, educational resources, mental health, wellness, and support services, nonprofit and community organizations, kid-friendly retail such as books, toys, apparel, art, and crafts, licensed food vendors, family-friendly small businesses, and health and wellness vendors offering non-invasive services only.

Non-Approved Vendor Categories

The following categories are strictly prohibited: alcohol, tobacco, vaping, CBD, THC, or drug-related products; firearms, weapons, or weapon accessories; sexually explicit or adult-themed products or services; political campaigning or partisan advocacy; gambling or raffles without proper authorization; and any vendor promoting hate speech, violence, or discriminatory practices.

The event host reserves the right to deny or remove any vendor that does not align with the mission or values of the event. All vendors must comply with local, state, and federal laws.

Food Truck Vendor Requirements

Food truck vendors must provide a current Mobile Food Unit Permit specific to their operating city, their most recent health inspection report, Food Manager Certification, a Certificate of Insurance with a minimum of one million dollars in coverage, an Additional Insured endorsement, fire clearance documentation if applicable, and a signed Vendor Agreement.

All Vendor Requirements

All vendors must maintain appropriate business licenses and any required permits or certifications for the services they offer. Proof of insurance may be required depending on the nature of the business. Documentation may be requested prior to the event and must be submitted upon request.

Liability and Agreement

By submitting an application, you acknowledge and agree that you assume full responsibility for your booth, products, services, and staff. You release Free to Live, event organizers, volunteers, partners, venue owners, and affiliates from any liability, loss, or damages. You agree to indemnify and hold harmless the event host from any claims arising from your participation. You understand that the event host reserves the right to remove any vendor who violates event policies without refund.
CONTACT INFORMATION

Please provide the primary contact information for your business.
Owner / Representative Name*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email Address*
example@example.com
On-Site Contact Name (if different)

First NameLast Name
On-Site Contact Phone Number
Please enter a valid phone number.
ADDITIONAL INFORMATION

Share your prior experience and any special needs.
BUSINESS INFORMATION

Please provide your business details.
Business Name*
Business Type*
Brief Description of Products/Services
Business Website (if applicable)
Instagram Link
Facebook Link
TikTok Link
Other Social Media Link
Have you participated in similar community or youth events before?*

YesNo
Do you require special accommodations?*

YesNo
If yes, please explain your special accommodation needs.
ACKNOWLEDGMENT & SIGNATURE

Please certify the accuracy of your submission and sign electronically.
By typing your name below, you certify that all information provided is accurate and you agree to comply with all event requirements and policies.
Electronic Signature (Typed Name)*
Date*

MonthDayYear
Date
SECTION: VENDOR FEE & PAYMENT TERMS

Standard Vendor Fee: $150 non-refundable. The fee includes one six-foot vendor space and event participation. Tables, chairs, tents, electricity, and Wi-Fi are not included.Food Truck Vendor Fee: $100 non-refundable. The fee includes designated food truck placement and event participation. Electricity, water access, and additional equipment are not provided. Food trucks must be fully self-contained.Payment is due upon approval. Payment instructions will be sent via email. If payment is not received by the stated deadline, the reserved space will be forfeited.All fees are non-refundable under any circumstances.Event organizers reserve the right to cancel, reschedule, or modify the event as necessary.
Note: Approved vendors will receive a confirmation email with setup instructions.
ACKNOWLEDGMENT OF VENDOR FEE

Please confirm your understanding of the vendor fee and participation terms.
Should be Empty:

Vendor Interest & Submission Form

CONTACT INFORMATION

ADDITIONAL INFORMATION

BUSINESS INFORMATION

ACKNOWLEDGMENT & SIGNATURE

SECTION: VENDOR FEE & PAYMENT TERMS

ACKNOWLEDGMENT OF VENDOR FEE